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Privacy Agreement 

Privacy Notice to Non-EU Residents

 

By signing on to the system and undertaking the application process, you specifically acknowledge and consent that your personal information (all information provided by you) may be viewed, transferred and stored by and among SVB Financial Group and its affiliates (collectively, "SVBFG”). Your information may be shared with authorized employees, for the purpose of assessing your qualifications for the position(s) for which you apply. SVBFG is a global organization, and employees may not be within the same country or region of the world where you are located. As a result, your data will be exported to and stored in the United States as part of the application process.


Access to your personal information will be limited to authorized employees and contractors of SVBFG involved in the application and assessment process. Your personal information will not be shared outside that group or used for any other purpose unless required by law. All applicant information and data is protected by SVBFG in a manner consistent with its privacy policies and controls regarding protection of employee data, which are intended to comply with all laws applicable to such information. SVBFG respects the privacy interests of job applicants and employees and views its obligations in this regard seriously.


By clicking on "I Accept" below, you are explicitly consenting to the collection, use, storage, and transmission of the personal data and information you enter into this system by SVBFG, and its employees, for the purposes and subject to the limitations set out above.

 

Privacy Notice for EU Residents

 

What is the purpose of this document?
Silicon Valley Bank (“SVB”) is a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. You are being provided with a copy of this privacy notice because you are applying to work with us (whether as an employee, consultant or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR), as such may be applicable to you.

 

Data Protection Principles

We will comply with data protection law and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

The kind of information we hold about you
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae (“CV”) and covering letter.
  • The information you have provided on our application form through our recruitment site, Taleo, including name, title, address, telephone number, email address, date of birth, gender, employment history and qualifications.
  • Any relevant information you provide to us during an interview or in subsequent discussions regarding the role you have applied for, including compensation information.

Unless applying to a role located the in the United States, we do not actively collect, store or use any "special categories" of more sensitive personal information, such as race, ethnicity or sexual orientation information, as part of the recruitment process. We may store ‘special categories’ of personal information if you have included such information on your CV (although we do not require this information); in which case, we will store this information but will not use it as part of the recruitment process.

How is your personal information collected?
We collect personal information about candidates from the following sources:

  • You, the candidate.
  • The recruitment agency that represents you (if applicable), from which we collect the following categories of data: your name, address, email address, employment history and compensation information.
  • Conflict International, SVB’s background check provider, from which we collect the following categories of data: a copy of your passport, credit report provided by a credit reference agency, criminal background check, employment and education references, information made publically available on global media and your address from the Electoral Roll or similar.
  • Disclosure and Barring Service (DBS) or Disclosure Scotland in respect of criminal convictions.
    Your named referees, from whom we collect the following categories of data: the role you performed in that referee’s organisation, dates of employment and personal insight into your performance or motivation.
  • The following data from third parties is from a range of publicly accessible sources, including LinkedIn, Facebook, Twitter or other social media, Indeed and other recruitment websites: name, address, email address, employment history, education history, nationality, visa or work authorisation status or other relevant information provided on your CV.

 

How we will use information about you
We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role you are interested in at SVB.
  • Carry out background and reference checks, where applicable.
  • Communicate with you about the recruitment process.
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.

We also need to process your personal information to decide whether to enter into a contract of employment (or equivalent if you are a consultant or contractor) with you.

 

Having received your CV and covering letter or your application via Taleo, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then contact your references and carry out a background check (including criminal record and credit reference checks) before confirming your appointment.

 

If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

 

Information about criminal convictions
We will process information about criminal convictions.


We will collect information about your criminal convictions history if we would like to offer you the role for which you have applied for with SVB (conditional on checks and any other conditions, such as references, being satisfactory). We are required to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.

 

In particular, we are legally required the UK’s Financial Conduct Authority to carry out criminal record checks on spent and unspent convictions for those carrying out ‘Code Staff’ roles (as defined by the FCA rules).
In addition, we will carry out a Disclosure Scotland check on unspent convictions for any non-Code Staff applying for a role in the UK.

 

For candidates in Germany, we will carry out a Germany criminal records check through our background check provider, Conflict International.

 

Automated Decision-Making
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.


Data sharing


Why might you share my personal information with third parties?
We will only share your personal information with the following third parties for the purposes of processing your application: other entities within the SVB Group and Conflict International. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.


Data Security
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.


We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

 

Data Retention


How long will you use my information for?
We will retain your personal information for a period of 6 months after we have communicated to you our decision about whether to appoint you to the role you have applied for. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.

 

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

 

Rights of access, correction, erasure, and restriction


Your rights in connection with personal information
Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact dataprotectionofficer@svb.com in writing.


Providing Your Consent
As part of applying for this role, you are asked to read this Privacy Notice and to provide your consent to us processing your personal information for the purposes of the recruitment exercise, by signing below.


Right to Withdraw Consent
You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact dataprotectionofficer@svb.com. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.


Data Protection Officer
We have appointed a data protection officer (DPO) to oversee compliance with this Privacy Notice.
If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO at
dataprotectionofficer@svb.com or using the details below:


Name and title of DPO:   Emma Hagan, Data Protection Officer
Email address:    
ehagan@svb.com
Telephone number:    +44 (0)207367886

 

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, but we would appreciate the opportunity to deal with your concerns first.


   

 

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